U.S. Government Rental Car Agreement
Number 4
7
In instances when no vehicles are available at time of pick-up and the renter has a reservation,
the Company will provide an equivalent or better type of vehicle at the same rate as originally
reserved by the renter applying the terms and conditions of this Agreement. The rental location
has the option of providing a vehicle not included in Appendix B or immediately making a
reservation at another participating location/Company and arranging for the vehicle to be
transported to the renter or the renter to be transported to the vehicle, however the terms of this
agreement will still apply. With the renter’s consent, the Company may provide a smaller
vehicle at a reduced rate. There will be no additional fees associated with this substitution.
At time of pick-up, Company employees will notify Government travelers of any potential
service fees and the payment process associated with automated toll payment devices, if asked by
renter. In addition, if asked by the renter, the Company employees will inform the traveler of the
hours of operation for their location.
18. Insurance, Damage Liability, and Billing for Damages. Neither the Government nor
Government renters will be responsible for loss or damage to the vehicle except as stated below
in paragraph 18.b. Personal accident insurance, personal effects coverage, or other optional
coverage is not addressed in this Agreement and in most cases they are not reimbursable
expenses. These optional coverages are not a prerequisite for renting a vehicle.
a. Insurance Requirements. Notwithstanding the provisions of any Company rental
vehicle agreement or contract executed by the Government employee when renting a
vehicle under the terms of this Agreement, the Company will maintain in force, at its sole
cost, insurance coverage or a duly qualified self-insurance program which will protect the
U.S. Government and its employees against liability for personal injury, death, and
property damage arising from the use of the vehicle. The personal injury/wrongful death
limits will be $100,000 for each person for each accident or event, $300,000 for all
persons in each such accident or event, and property damage limits of $25,000 for each
such occurrence. The conditions, restrictions and exclusions of the applicable insurance
for any rental shall not be less favorable to the Government and its employees than the
coverage afforded under standard automobile liability policies. When more favorable
insurance terms are required under applicable state or foreign country law, such terms
will apply to the rental.
Standard coverage will include mandatory no-fault benefits where required by law. The
Company warrants that, to the extent permitted by law, the liability and property damage
coverage provided are primary in all respects to other sources of compensation, including
claims statutes or insurance available to the Government, the renter, or additional
authorized drivers. Proof of such insurance or self-insurance will be provided by the
Company to the DTMO at time of application to the program and on October 1
st
of each
year thereafter or upon written request. Proof of insurance shall be in writing on
company letterhead or on the Association for Cooperative Operations Research and
Development (ACORD) form. Failure to maintain this required insurance or self-
insurance will be grounds for immediate termination of this Agreement.