Microsoft Word - Conference Room Rules Regulations 11-15-13

Revised Nov. 2019

INTEROFFICE CORRESPONDENCE

Los Angeles Unified School District

Office of the Building

Conference Room Etiquette Reminders

Conference rooms are in high demand here at LAUSD Administrative Headquarters. In consideration of

others, please follow the rules and regulations established for the benefit of all staff. To review the full set of

conference room guidelines, click here: Conference Rooms Rules & Regulations.

This following provides etiquette and common courtesy reminders when using conference rooms within the

building.

 Be a good neighbor! There are others working in the vicinity.

a. Please keep the conference room doors closed and keep the noise level down.

b. If waiting outside of the room, or taking a break, be mindful of those working in the vicinity.

Please keep conversations as quiet as possible.

c. Do not stand or sit in cubicles or offices outside of the room.

d. If you are stepping out to make a cell phone call, move to a less-occupied area and speak in a

low voice.

 Users are responsible for returning the room in a neat and clean condition. This includes the removal

of materials and trash and returning tables and chairs to their previous location. If trash cans are

overflowing, contact the Office of the Building for assistance at (213) 241-1320.

 Do not move trash cans or other items out of the conference rooms.

 Do not remove chairs from the conference rooms.

 If you must borrow an extra nearby chair, do so with the permission of the department. Be sure to

return the chair at the end of the meeting.

 Conference rooms are not for stockpiling chairs, furniture or other items. Please request a salvage

pick-up for unwanted items by completing a Transportation Salvage Pick-up Form.

 If projectors, lights, or venetian blinds are not working properly, please notify the Office of the

Building at (213) 241-1320 following your meeting so that corrections can be made for the next

scheduled meeting.

NOTE: Meeting organizers that fail to immediately clean or place furniture back in its original place in

conference rooms, will be charged a cleaning fee (minimum $150), and will be asked to provide a funding

line to the Office of the Building to cover clean-up costs.

Meeting organizers that fail to return equipment to the Office of the Building, if appropriate, (i.e. TV

remote controls), or organizers that damage conference room equipment (i.e. white boards, projectors,

etc.) will be charged an equipment replacement fee, and will be asked to provide a funding line to the

Office of the Building to cover replacement costs.

We appreciate your cooperation in adhering to the above-mentioned reminders. Please contact the Office of

the Building at (213) 241-1320 with any questions.