Student Technology and Liability Agreement

Student Technology and Liability

Agreement

Purpose of the Agreement

The purpose of this agreement is to specify the responsibilities of students receiving

and using university-owned equipment and to provide students with important

information about policies that govern the use of technology owned and managed

by Fort Valley State University.

Sole Use of the Equipment

• You have been assigned university-owned equipment and software or mobile

applications (apps) for your sole use and benefit as a learning tool while

actively enrolled as a student at Fort Valley State. You are assuming

responsibility for the item(s) as long as they are issued to you.

• The use of these items is a privilege that can be revoked. Inappropriate use or

neglect can result in limits to or loss of use of university resources. You agree

to take care of and protect the equipment.

• You will not attempt to sell, give away, or otherwise attempt to transfer

ownership of the device or related accessories (including chargers, cables,

and software) in any way. You are responsible for any third-party (someone

other than yourself) usage of the equipment.

• You understand that Apple is permitted to use your information to create or

enhance Apple products and services. However, Apple is not permitted to

share your information with third parties (for example, other companies or

individuals) for the third parties' own use. The Apple Terms and Conditions

are available at apple.com.

Using Apps

You can download many educational apps from the Apple App Store. Simply log in

using your Apple ID to download the apps you need for your classes or studies. You

can also download specific Fort Valley State University supported academic apps

from Self Service. From time-to-time, Fort Valley State University pushes new apps,

operating systems and app updates to the iPad. Always keep your device and apps

up-to-date for the best experience. Fort Valley State University will send you

notifications if your device and/or apps are out of date or have a potential security

update that needs to be installed.

Each app on the iPad has its own privacy policy that explains how your personal and

other information is collected, used, shared and secured.

Returning/Purchasing Equipment

• If you withdraw or transfer from the university, you will receive notifications

from Fort Valley State University to return the equipment and all related

accessories within 30 days, or you may purchase the equipment at its

depreciated value (as determined by the Equipment Value Chart). Failure to

return or purchase the equipment may result in it being remotely reset to the

original configuration or disabled and rendered nonfunctional with a charge

for its replacement applied to your university accounts through the Bursar’s

Office. Past-due accounts with the Bursar’s Office may incur finance charges

and collection efforts. For all returns contact the Office of Information

Technology (OIT) Service Desk (478-825-6228).

• Upon successful completion of your undergraduate program (or upon

purchase if you elect to leave the university before graduating), Fort Valley

State University will transfer ownership of the device and its accessories to

you. When you graduate (or purchase your device) from Fort Valley State

University, you will receive a communication explaining how to continue

using the apps and the information they contain and back up and take your

content with you from apps that were provided via your active Fort Valley

State University enrollment. Upon successful graduation the dollar amount of

transfer ownership upon graduation should be $1.

• Should ownership of the equipment be transferred from Fort Valley State

University to you (either because you have successfully completed your

undergraduate studies or you purchased the equipment from the university

upon your withdrawal) the university will remove all management, including

Fort Valley State’s Mobile Device Management (MDM) service and any apps

owned by Fort Valley State. It is necessary for the device to be reset to its

factory state for complete removal from the MDM. Allow 7-10 business days

after graduation or the purchase of the device for the device to be fully

processed and disowned by the university.

In the Event of Loss, Theft, or Damage

• If the iPad is damaged, you will be held financially responsible for the repair

or replacement of the equipment. The iPad includes an initial period of

AppleCare+ coverage for both manufacturer defects and accidental damage.

The cost for repair or replacement in the event of accidental damage under

this agreement is $49 (plus applicable tax), limited to two repairs over the

initial three years of AppleCare+ coverage. Note, this price is subject to

change anytime by Apple.

• If the Apple Pencil or Apple Smart Keyboard are damaged, you will be held

financially responsible for the repair or replacement of the equipment, The

Apple Pencil and Smart Keyboard include an initial period of AppleCare+

coverage for both manufacturer defects and accidental damage. The cost for

repair or replacement in the event of accidental damage under the agreement

is $29 (plus applicable tax). Note, this price is subject to change anytime by

Apple.

• FVSU Office of Information Technology can assist with navigating AppleCare

when on campus. Please visit FVSU IT Helpdesk in Library 3

Floor or call,

478-825-6228 If the iPad is lost or stolen, the student is financially

responsible for the depreciated value cost of the device. After being reported

stolen or lost FVSU IT will render device in a lost or disabled status (see

below bullet for more information). You may be issued a “loaner” device for

your use while enrolled as a student at Fort Valley State University. Loaners

are first come, first serve and a part of a separate loaner system for students.

If iPads aren’t available a non-Apple device will possibly be loaned if in stock.

This “loaner” device must be returned to the university at the conclusion of

your studies at Fort Valley State. If the “loaner” device is lost or stolen, you

will be responsible for its full replacement cost.

• In the event that you report the iPad lost or stolen or the university has

sufficient cause to believe the device is no longer in your possession, the

device may be rendered nonfunctional, and the built-in tracking mechanism

(“Lost Mode”) may be enabled by the university to allow for recovery of the

device.

• In the event of theft, you will immediately file a report with the Department of

Public Safety (478-825-6211) and/or local police authorities depending on

your location at the time of the theft, and contact the OIT Service Desk (478-

825-6228).

• In the event of loss, you will immediately file a report with the OIT Service

Desk (478-825-6228).

Appropriate Use

• The iPad, accessories, and software covered in this agreement are issued for

educational use in your courses, for course-related work, and for managing

other student life and university-related activities (e.g., registering for classes,

participating in Fort Valley State University clubs, managing your accounts,

etc.). You are responsible for exercising good judgment regarding

appropriate personal use of the device.

• You are solely responsible for the conduct with which the iPad, its software,

and other university resources accessed by the iPad are used. The university’s

Code of Student Conduct and all university policies apply to your use of the

iPad and the apps installed on the iPad. You are not permitted to use the iPad,

apps, websites, or other education services to stalk, harass, threaten or harm

another. The Code of Student Conduct is available at

https://www.fvsu.edu/about-fort-valley-state-

university/administration/office-of-student-success/campus-life-dean-

students/office-student-conduct/and university policies are available at

http://www.fvsu.edu/policies

• The iPad is enrolled in Fort Valley State University’s Mobile Device

Management (MDM) service in order to provide a reliable experience with

the device and to enhance security in compliance with university policies. The

intent of the MDM is to:

o Allow Fort Valley State University to push university-purchased or

approved apps and digital assets (such as eBooks) to the iPad, make

apps and digital assets available via “Self-Service,” and list the apps

installed on enrolled devices

o Require a 6-character passcode, enable device encryption, and set the

screen to lock after a period of inactivity

o Prevent bypass or removal of the MDM, including user-initiated factory

reset of the iPad or non-university management profiles

o Distribute software updates and related notifications to protect against

vulnerabilities

• You can view details of the MDM profile at “Settings > General > Profiles &

Device Management” on your device at any time. Other settings not listed

above are Apple/iOS system defaults displayed for your information only. You

will be informed if any aspects of the MDM are changed.

• Any attempt to bypass or remove MDM or other functionality established by

the university (including, but not limited to, “rooting” or “jailbreaking” the

device) will result in the iPad being remotely reset to its original

configuration or disabled and rendered nonfunctional, with potential loss of

data or app on the device.

• It is illegal to copy or distribute any software loaned through the OIT. You

cannot copy, forward or otherwise distribute, in any manner, any of the

university’s confidential information on the device.

• Installing software in any manner other than through the App Store or Self-

Service is not permitted. The only exception is for students tethering the iPad

to a Mac running Xcode for the purpose of app development.

• Like any device connected to the university network, the network traffic to

and from the iPad may be subject to routine monitoring, which is intended to

protect against security threats, intrusion, and illegal activity.

• It is your responsibility to ensure your data is safe and secure in the event

that the iPad becomes corrupted, must be reset or replaced, or is lost. Fort

Valley State University provides iPad-compatible secure file storage for this

purpose. The university is not responsible for backing up the data on the iPad.

• It is your responsibility to ensure that your addresses and secondary contact

information are up to date in BannerWeb in case of scenarios wherein the

university must ship your technology or contact you regarding the

technology.

• Because the iPad is configured specifically for academic use, you will not use

it for any employment purposes even if you are conducting university

business as an employee of Fort Valley State.

• You agree to comply with all applicable federal, state and local laws, Fort

Valley State University policies and procedures, including FVSU’s Student

Code of Conduct, and all applicable contracts and licenses. Examples of such

laws include the laws of libel, privacy, copyright, trademark, obscenity and

child pornography (including the sharing of photos/videos), the Electronic

Communications Privacy Act, the Computer Fraud and Abuse Act, and HIPAA.

You will not use the equipment or software for any illegal or unlawful

purposes. An eBook will be provided to you that documents applicable

university policies and support processes.

Agreement and Signature Page

I understand that failure to comply with these responsibilities and requirements

may result in:

• the equipment being remotely reset to its original configuration or disabled

and rendered non-functional;

• loss of all information stored on the iPad or in apps accessed from the device;

• loss of future access to equipment; and/or

• applicable financial liability, which may be charged through the Bursar’s

Office to my university accounts and will be subject to finance charges and

collection efforts.

Fort Valley State University may also pursue remedies under the Code of Student

Conduct and other legal and criminal remedies. I have read this entire Student

Technology Responsibility and Liability Agreement. I fully understand it and agree

to be legally bound by it.