OVERSEAS TRANSFER CHECKLIST FOR JAPAN
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o Medical history of each adult – names, places, dates, copies of any instrument entitling
employee or survivors to special benefits such as insurance, pensions, stock options etc.
o Medical History of each family member; this might be difficult to collect overseas if parents are
deceased or if necessary for insurance purposes.
o Income tax papers and significant tax returns, (statute of limitations is 3~6 years).
o Life, Medical, Disability, group insurance policies- amount and beneficiary of each policy with
names and addresses. (Insurance companies generally require certified notification of death
within 30 days, together with proof of birth and citizenship).
o Stocks, bonds and other securities, date and cost of purchase, who purchased them and in
whose names they are registered, list of stocks pledged as security for a loan, name of
stockbroker, serial numbers.
o Proof of membership in any professional, fraternal or union organization that entitles estate to
any benefits.
o List of charge accounts and credit cards with numbers.
o List of all assets and liabilities, including personal valuables, etc. with date of any insurance
coverage (policy numbers, location of policies, etc.).
SCHOOLS and CHILDCARE (Selectee and Family Members)
Notify your children’s school of impending travel plans in case special examinations must be scheduled
to allow completion of term work. Request grade reports, test results, teacher evaluations, samples of
work, etc. top facilitate grade placement at your new command.
Collect copies of college/university transcripts.
School and childcare options are available and should be researched prior to arrival to ensure availability
of childcare options. Options include but are not limited to Department of Defense (DoD) schools on
base, on base Child Development Centers (CDCs), Japanese schools, International schools, on base home
care, off-base home care, and more.
Check the DOD schools website for more information.
PETS (Selectee and Family Members)
*Check the websites in the Useful Reference Links portion of this checklist as regulations and requirements
regarding importing and exporting pets may change without notice. Transporting pets can be stressful for
you and your pet unless you are properly prepared.
Familiarize with steps to take pets to Japan and start to make arrangements ASAP. Make sure shot
records are up to date and FAVN tests taken and your pet(s) are micro-chipped.
Request a hard copy of medical records for each pet to hand carry.
Obtain a pet carrier that is suitable for flight travel regulations and start training pet to get accustomed
to pet carrier. *Check with your airline regarding acceptable pet carriers. Have your pet accustomed to
the carrier before your departure.