Government of India
Ministry of RoadTransport and Highways
Transport Bhawan, 1, Parliament Street, New Delhi-110001
Dated, the
17th
of December,
2018
Standard Operating Procedure (SOP) for validation of Driving
Licence, Registration Certificate and other transport related
documents/ information presented in Electronic form thorough IT
or mobile app platform
Subject:
1. Introduction:
The Ministry of Road Transport & Highways has issued an amendment in Rule 139 of
the Central Motor Vehicles Rules vide its Notification bearing No. G.S.R. 1081(E) dated the
2nd November 2018, enabling production of requisite documents such as certificate of
registration, insurance, fitness and permit, the driving licence, certificate for pollution
under check and any other relevant documents in electronic form with a view to ease of
living for the people. It has been considered necessary to prescribe a Standing Operating
Procedure (SOP) for the same so as to ensure its seamless implementation.
2. Legal Provisions under the Motor Vehicles Act
1988
and the Information
Technology Act, 2000
(i) As per recent amendment dated 2nd Nov 2018 of Rule 139 of the
CMVR,
1989 -
Production of licence and certificate of registration -
'The driver or a conductor of a motor vehicle shall produce certificates in
physical or electronic form certificate of registration, insurance, fitness and
permit, the driving licence, certificate for pollution under check and any other
relevant documents on demand by any police officer in uniform or any other
officer authorised by the State Government in this behalf, and if any or all of
the documents are not in his possession, he shall produce in person an extract
or extracts of the documents duly attested by any police officer or by any other
officer or send it to the officer who demanded the documents by registered
post within 15 days from the date of demand'.
(ii) As per section 4 of the IT Act 2000 i.e. Legal recognition of electronic records-
'Where any law provides that information or any other matter shall be in
writing or in the typewritten or printed form, then, notwithstanding anything
contained in such law, such requirement shall be deemed to have been satisfied
if
such information or mater
is -
(a) rendered or made available in an electronic
form; and (b) accessible so as to be usable for a subsequent reference'.
(iii) Further, 'electronic form' has been defined in Section 2 (r) of the IT Act 2000 as:
"electronic form" with reference to information, means any information
generated, sent, received or stored in media, magnetic, optical, computer
memory, micro film, computer generated micro fiche or similar device.
3. Clarifications:
(i) As per the provisions of the Motor Vehicles Act 1988, and the Central Motor Vehicles
Rules 1989, the owner/driver has to produce the documents to the authority on
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