TRAVEL LETTER REQUEST
FY 2020
Complete ONSCREEN & Submit ELECTRONICALLY
NO HANDWRITTEN REQUESTS WILL BE PROCESSED.
THANK YOU FOR YOUR COOPERATION!
TTUHSC Institutional Compliance
Immigration Compliance & Services
3601 4th Street, STOP 8165
Lubbock, TX 79430
Ph: (806) 743-3949
Email: [email protected]
YOU CAN ALSO USE THIS QUESTIONNAIRE TO REQUEST AN
EMPLOYMENT VERIFICATION LETTER FOR FAMILY MEMBERS
OR FRIENDS TRAVELING TO THE USA TO VISIT YOU
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BEFORE LEAVING THE USA
Complete the Travel Letter Request, complete a DS-160 (if you need a visa) and collect the documents you need for the consulate and/or
CBP. If you still have a white I-94 card in your passport, please turn it in at the airport before you board your flight. If you have the electronic
I-94 printout (from the CBP website) you don’t need to turn that it at the airport. When you return to the USA, your I-94 will be available
electronically on the CBP website. Your travel history will be available also and updated to show your recent trip.
221-G ADMINISTRATIVE PROCESSING AT A US CONSULATE
If you need to obtain a visa (visa stamp) at a U.S. embassy or consulate, there is the possibility that you will get delayed due to additional
administrative processing. This is commonly referred to as a “221g check”. Any international person may be subject to the 221g check before
a visa is issued. If you are told that a 221g review is needed, you may be delayed from returning to the USA for two to six weeks. International
persons with degrees in a STEM area (science, technology, engineering or mathematics fields) are often subjected to 221g checks especially
if they have not visited a US consulate in a number of years.
The 221g delay will likely means that you may not return to TTUHSC as scheduled to resume your job duties. ICS’ services are limited with
administrative processing and we are unable to expedite the process. However, we will work with you to monitor the process and contact
the Department of State if you are delayed longer than usual.
If you receive an administrative processing letter from the consulate, please send ICS an e-mail so we may monitor the situation. Please
send a clear copy of the 221(g) Letter that the consulate will give you. A clear photo from your smartphone is perfectly fine.
UPON RETURNING TO THE USA
Check your passport stamp while at the CBP counter or as soon as you step away and make sure that the admission stamp shows the
correct visa status and end date.
Remember that your passport must be valid for at least six months beyond the date of the visa approval end date unless you have a passport
from one of the countries on CBP’s Six-Month Club
list. Countries on the Six-Month Club list are exempt from this six-month requirement.
If your passport country is not on the Six-Month Club list, CBP will issue an I-94 that is valid only through the I-797A approval notice expiration
date or your passport expiration date, whichever one is earlier. Where possible, ensure that your passport expires after the expiration of your
visa approval end date.
Please make sure that the US Customs & Border Protection (CBP) officer reviews the correct visa, especially if you have more than one
valid US visa in your passport. Also, you may request that the CBP officer provide you with an I-94 expiration date that is 10 days beyond
the date of your I-797A approval notice. Do not be afraid to request this of the officer; by law you are entitled to this 10-day extension of your
I-94. You are not permitted to work during this 10-day period, however.
RETURNING APPROVAL NOTICE TO ICS
The I-797 approval notice must be kept by the US employer. You must return the original I-797 approval notice to ICS when you return to
the USA. If you are in Lubbock, please bring it to our office. If you are in Abilene, Amarillo, Odessa, Midland or Dallas, please give the I-
797 to your department administrator or HR for return by courier. If the approval notice is not returned, you will be responsible for the
USCIS replacement fee.
ICS will obtain a copy of your I-94 directly from the CBP Travel website. You should also obtain one for your records and to ensure the
information is correct.
IMPORTANT REMINDERS:
1. Immigration Compliance & Services (ICS) will provide you with the following documents:
o Original I-797A (approval notice)
o Employment Verification Letter
2. Additional Documents that you will need to download and print:
o Last two months of TTUHSC pay statements from the Employee WebRaider portal
3. If you need to get a new visa from a US consulate, please remember to complete an online nonimmigrant visa
application (DS-160) and collect all of the documents on the online checklist that pertain to the visa you are requesting.
4. You will NOT need a copy of your I-129 petition. The consulate will access the I-129 petition through their electronic
database (PIMS). All you need is the hard-copy approval notice that ICS will provide.
5. You still need to complete a Travel Packet Request even if you have a valid, unexpired work visa in your passport and
do not need to obtain one from a US consulate.
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TRAVEL LETTER REQUEST
COMPLETE ONSCREEN AND SUBMIT ELECTRONICALLY
FIRST NAME:
MIDDLE NAME OR INITIAL:
LAST NAME:
EMAIL ADDRESS:
__________________@ttuhsc.edu
TTUHSC DEPARTMENT:
R-NUMBER:
R_________________
CURRENT VISA STATUS:
If you need an Employment Verification Letter for a friend or
family member who is applying for a visitor’s visa to come to the
USA, complete this section and submit the questionnaire to ICS
___ A friend or family member will travel to the
USA
___ I ONLY need an employment letter for a
friend or family member who is traveling to
the USA to visit me. I am NOT travelling.
SUBMIT THE QUESTIONNAIRE TO ICS NOW IF ONLY A FRIEND OR FAMILY MEMBER IS TRAVELING.
CONTINUE ON WITH THE REMAINING QUESTIONS IF YOU WILL BE TRAVELING ALSO.
DO YOU HAVE A PENDING PERMANENT RESIDENT
APPLICATION (PENDING I-485)?
___ NO
___ YES, copy of I-485 receipt notice attached
DO YOU HAVE A VALID ADVANCE PAROLE (I-131)
DOCUMENT?
___ NO
___ YES, copy of EAD/AP card is attached
DO YOU HOLD A VALID VISA STAMP IN YOUR PASSPORT
FOR CURRENT STATUS THAT WILL NOT EXPIRE BEFORE
YOUR INTENDED DATE OF RETURN TO THE USA?
___ NO
___ YES
DO YOU NEED TO, OR INTEND TO, OBTAIN A NEW VISA
STAMP (VISA FOIL) FROM A US CONSULATE BEFORE
YOU RETURN TO THE USA?
___ NO
___ YES
If a visa stamp is needed, which US consulate will you
schedule a visa appointment with?
_________________ _________________
CITY COUNTRY
INTENDED DATE OF DEPARTURE FROM USA:
INTENDED DATE OF RETURN TO THE USA:
CLICK TO RESET FORM
Please Select:
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ATTESTATION: BY SIGNING BELOW, I AGREE THAT I HAVE READ THE FOLLOWING STATEMENTS AND AGREE TO
EACH.
___________________________________ ___________________________________ ________________________
PRINTED EMPLOYEE NAME EMPLOYEE SIGNATURE DATE
PLEASE INITIAL BY EACH STATEMENT:
1. _____ It is my responsibility to make an appointment with a US Consulate (http://usembassy.gov) and carry all
necessary documents to visa appointment
2. _____ I have read the information above about the 221g administrative checks and possible delays to visa
issuance.
3. _____ If I held J-1 status prior to H-1B status and am subject to the §212(e) home residency requirement, I
must present the original I-612 waiver approval notice issued to me when I am interviewed by a US
consular officer or CBP officer.
4. _____ The original I-797 Approval Notice provided to me will be returned to ICS within one (1) week of my
return to work. If the original I-797 Approval Notice is not returned to ICS, I will be required to pay the
USCIS replacement fee of $405.00 or whatever the current fee is at the time the replacement document
is requested.
5. _____ I will provide ICS with a copy of my new visa stamp within one week of my return to the USA.
CLICK TO SUBMIT COMPLETED QUESTIONNAIRE
