UH Graduate
School
Contact Us
Program
Advisors
•102 E. Cullen
•www.uh.edu/graduate-school
•gradscho[email protected]
•http://www.uh.edu/graduate-
school/contact-us
•http://www.uh.edu/graduate-
school/admissions/contacts-
and-deadlines/
Useful Links and Locations
Today’s Agenda
Announcements
Learn Who we Are & What We Do
Best Practices
Q&A
Announcements
• Students who wish to provide official academic
documents/transcripts in person can visit transcript
analysts at the Welcome Center. Transcript analysts
are available from 9am-3pm Monday-Friday.
• Location: 4434 University Drive Houston, TX 77204
The Grad Admissions Team
Fitzgerald Smith
Associate Director
Graduate/International Admissions
Krystal Sugulleh James Martinez
Program Manager 2 Program Manager 2
Recruitment Admissions Processing
Victoria Saucedo Shamyra Gaines
Transcript Analyst 1 Transcript Analyst 1
Lorena Martinez
Transcript Analyst 2
Adriene Arceneaux
Transcript Analyst 2
Vanessa Castillo
SEVIS Compliance Coordinator
Renee Catchings
Transcript Analyst 2
Lillie Johnson
Transcript Analyst 1
Fitzgerald Smith
Associate Director,
Graduate and International
Admissions
Application/Admissions Process
Annual Changes to the Application
Application navigation
Regular Changes to the Application
Program Descriptions, Program deadlines
ApplyWeb training (Monthly)
Grad Admissions Policies/Procedures
Special Admits
Grad Admissions Related Concerns and
Inquires
Changing GRE Status in Student Checklist
• After an applicant selects the reason why he or she is requesting a GRE waiver the departments reviews
the GRE waiver request and then a program advisor or designee will go into the application and approve
via the application ‘Checklist’ page by selecting ‘waived’ and hitting the ‘save’ button. However, the
advisor will have to verify whether the applicant meets the relevant criteria first. E.g. “I have completed a
Doctor of Philosophy (PhD), Doctor of Jurisprudence (JD), or Doctor of Medicine (MD) in the United States.”
• Note: For GRE waivers based on GPA, each department will review according the particular GPA waiver
policy
• Below is a screenshot of where in the application checklist advisors can find this option.
Krystal Sugulleh Stewart, M.P.A.
Program Manager
Graduate Recruitment
Recruitment Events
Upcoming Informational Sessions:
• Informational Sessions are conducted twice a week and are
on Tuesdays and Thursdays.
• All upcoming Informational Sessions can be found on
Graduate School’s Website.
• If your college is interested in collaborating please contact
me at kysugull@central.uh.edu.
Upcoming Recruiting Events
• UH Graduate Fair –Fall 2023 in person will be held on
September 28
th
from 11am-2pm
• You can now register on Graduate Schools website.
• Deadline to register is August 4
th.
• Future Recruiting Events: We follow Texas Swing
Calendar and Career Services Fall Events.
James Martinez
Program Manager,
Admissions Processing
Admissions Processing
Prior Degree Verification (R62)
Deferments and Admit Term Changes
Matriculation
Term Activation
CollegeNet and HelpDesk Access
Application Edits
Edits to certain information E.g. name spelt
incorrectly
Admissions Processing: What Is New?
Welcome Center Presence
Undergraduate Transcript Library
SharePoint
Search Match Process
Victoria Saucedo, Shamyra Gaines
& Lillie Johnson
Transcript Analyst 1
Domestic Transcripts
Received Through –Mail, Parchment, Help Desk, EDI, Document View
Undergraduate Transcript Library
Official transcripts are expected to be processed with in 3-5 days of being
received (under normal processing. A transcript has been received and there is
an application in ApplyWeb).
Search Match Process
Undergraduate Library
PDV Holds are automatically lifted within 24 hours after degree is verified.
NPSID is when a transcript is received without an application associated with
it.
Search Match
Prospects are applicants whose application has not been completed in College
Net.
International Transcripts
Receiving
Official transcripts and
provided in person or received
through mail only (Except
Canada)
*Degree cert *consolidated
mark sheet *individual mark
sheet
Complete documents are
needed to verify/post degree
Upload
Documents are scanned to
college net and shared point
*shared point keeps record of
official documents received
Process
The information is entered and
completed through People Soft
*Last, spreadsheet record
Enter the students name-ID
NUMBER –TRM-PROGRAM-cn-
DEGEE-College
Domestic & International Processing Do’s & Dont’s
What I Process
• GRE /TOEFL/IELTS Test Scores
• Other Help Desk Inquiries
Examples:
• Decision Inquiry
• Application Status Check
• Upload Resume
• Upload Unofficial Transcripts
What I Do Not Process
• Information for specific
departments/programs
• Tuition waiver
• Application Fee waiver
• Student Events
• Transfer In /Out Forms
Official Test Score processing
• Official Test Scores which are electronically received are loaded once a week
• Test Scores should show up in Admit/Application within 10 Calendar days of being
submitted to UH.
• If the applicant claims to have submitted their test score to UH, please validate
the date the student submitted their test scores to UH by asking the student for
their ‘Sent’ receipt or similar transaction document/screenshot that the testing
agency provides them.
• Please contact gr[email protected] only if it has been past 10 days since the
applicant submitted their test scores to UH and the submission date has been
validated.
• Top Reasons for Official Test Score not showing up in Admit/Application:
• Applicant never sent the test score or sent it to the wrong University
• Test Score was loaded under the wrong PSID
Lorena Martinez, Adrienne
Arceneaux &
Renee Catchings
Transcript Analyst 2 (International)
International Transcript Evaluations
and Official Documents
• After an international student has applied to the Graduate School
we have to review their foreign credentials to evaluate their grades
and the years of completion in comparison to the U.S. Education
System and give them an equivalence. External evaluations are not
accepted. We require at least six semesters of coursework to
evaluate academic documents.
• Before students can enroll into their courses, International
transcripts and degree certificates must be sent to the UH Graduate
School in envelopes sealed and stamped by the issuing university to
be considered official or they must bring their original documents to
be scanned and uploaded to the system. Electronic academic
documents sent from international institutions are not accepted.
• Transcript Analysts will be on-site at the Welcome Center from
9:00am to 3:00pm Monday to Friday to see students and accept
academic documents. No appointments necessary.
International Evaluation Processing
Documents Uploaded
Complete
Documents
Incomplete
Documents
Begin Evaluation
Ask for Documents
by email
AACRAO
Edge
Student upload
Documents
Education
Grading Scale
Equivalence
with U.S.
Education
System
Complete
Documents
SHAREPOINT
Vanessa Castillo
SEVIS Compliance Coordinator
I-20 Processing
• Advisor submits I-20 Request through ApplyWeb
(CollegeNet) which goes into our queue.
• Student uploads required documents to ApplyWeb
• DSO reviews, and ensures that all documents are in.
1. Passport
2. Financials and affidavit of support
3. Dependents Passports (If applicable)
• The information is entered into PeopleSoft.
• PeopleSoft sends the batch information to SEVIS.
• The batch is returned in the morning. We sign and send to
the student via email, along with important instructions.
I-20 Statuses
• Request Received – In the queue.
• I-20 in Process – Creating the I-20 in
PS.
• Ready for Pickup – I-20 is ready and
was sent to student.
• Missing Documents – Necessary
documents not uploaded.
• Request Canceled – I-20 is not
needed.
• No Offer – Student hasn’t accepted
their offer.
• Deferred – Student admission
deferred to a later term.
• Transfer – Transfer student, I-20 not
processed yet.
• Degree Level Change – Current UH
student.
Frequently Asked Questions
Student Questions
Why does the major on the I-20 not match the
name of my degree?
Majors on the I-20 form are set by SEVIS and DoE. UH
matches the degree to the closest one in the SEVIS
Major Code system.
Why is the length of my I-20 longer than it takes to
complete the degree?
We put the time to give the student enough time to
complete the degree on 1 I-20 without having to
extend it.
Why is my scholarship not on my I-20?
Advisors must put all awards that the student is receiving
on the I-20 request form.
Why is my in-state award not reflected in my I-20?
In amounts, the tuition reduction is $9144 for the 2
terms. It is not an amount that is disbursed to the
student
Advisor Questions
Why isn’t the I-20 requested showing up in the
queue?
Make sure you have filled out the I-20 form and
clicked “Agree” in the info/disclaimer.
Should I submit an I-20 request for a transfer
student?
• Yes
How can I expedite a request?
Advisors can expedite an I-20 request by checking the
“Priority Processing” section and uploading a
justification document. Both the check and the
document are needed for the priority processing to be
added.
UH Graduate
School
Contact Us
Program
Advisors
•102 E. Cullen
•www.uh.edu/graduate-school
•gradscho[email protected]
•http://www.uh.edu/graduate-
school/contact-us
•http://www.uh.edu/graduate-
school/admissions/contacts-
and-deadlines/
Useful Links and Locations
Questions?
